Leading estimating systems provide standard export files that can be mapped into Viewpoint templates and files.  Files available for import include bid items, estimated costs, materials, and subcontract items.

Bid Items
Includes item numbers, state item codes (if applicable), descriptions, units of measure, unit prices and extensions.

Estimated Costs
Includes phases/cost codes, descriptions, cost types, units of measure, units, hours (if applicable), and costs.

Material Detail
Includes material codes, descriptions, units of measure, unit prices, extensions, and vendors (if applicable).

Subcontract Items
Includes phases/cost codes, cost types, descriptions, units of measure, unit prices, extensions, and vendors (if applicable).

Contract and budget information can be imported from estimating systems, or manually input through logical, intuitive forms.

Contract Information
Includes pay items, state item codes, descriptions, units of measure, unit prices and extensions.

Viewpoint tracks change orders and details from initial or pending status through final approval. Contracts, budgets, subcontracts and purchase orders are all updated in one convenient location, keeping all project files and reports up-to-date.

Pending and approved change orders are monitored and controlled through an intelligent workflow process. Full detail is supported with timely updates to cost reports, estimates, owner contract items, subcontracts and purchase orders.

Pending Change Orders
User-defined change order types and status codes provide a flexible model for classification and tracking of changes, together with unlimited detail for managing cost, markup and pricing information. Flexible word templates and Crystal reports provide documents for owner and vendor approvals.

Approved Change Orders
Selected line items of multiple pending changes can be combined into one or more owner change orders. When approved, the change order detail values automatically update the owner’s contract, job budgets, and committed costs with subcontractors and material vendors.

The latest Viewpoint add-on module, Viewpoint V6 Software Connects, facilitates the communication of mission critical information to everyone in the construction community through an easy-to-use, automatically updating web site. Connects enables companies to easily create and maintain a web site where permission can be granted for those that do not have direct access to Viewpoint V6 Software and can receive up-to-date information in a secure, controlled environment.

Using Connects, project managers can develop project-specific web sites to remotely manage things such as Change Orders, RFIs, Subcontract Pay Requests, Documents and more with architects, engineers, subs and owners who normally do not have access to the Viewpoint software.

Document Control

Viewpoint delivers the tools project managers need to keep submittals, RFIs, change orders, punch lists, and related project documents in order and flowing smoothly. Issues can be linked to documents, meetings and other issues for sorting and reporting purposes.

Daily Logs
Records of site and weather conditions together with employees, crews, subcontractors, equipment, activities, conversations, deliveries, accidents, and visitors.

Meeting Minutes
Meeting minutes, agendas, assignments and updates can be tracked and automatically distributed via email to project team members.

Submittals
Tracks submittals with multiple items from initial requests issued to subs/suppliers, through the approval process, and transmittal back to the sub/supplier.

Request for Information (RFI)
Tracks RFIs together with associated issues, and related documents from initial request through response and distribution.

Early Warning System
Overdue items are highlighted for closer management attention.

Direct Link to Microsoft Word
Viewpoint’s unique “document tools” capability provides a direct link to Microsoft Word for automatic generation of submittals, transmittals, RFIs, change order requests and other documents.

Subcontract Ledger is a specialized module for contractors to manage business relationships with subcontractors and their suppliers.

Subcontract Detail Tracking
Handles unit cost and lump sum subcontracts with unlimited line items. Bond or insurance deductions are dealt with using the special “item type” feature.

Flexible Retainage Handling
Retainage terms are defined with the initial subcontract. Retainage adjustment/release is also available.

Pay Estimate Link
Project Worksheet format with linkage to Job Billing (owner pay estimate) facilitates “pay when paid”, and streamlines payment processing.

Compliance Tracking
Comprehensive Compliance Tracking system warns or prevents payments to subs with outstanding/unresolved issues.

Project Management Integration
Integration with optional Project Management module provides complete document, contract, issue and change management system.

The Viewpoint Purchase Order module is a powerful tool to control committed costs.  The module can be used in a single department, or as a company-wide system to track and monitor commitments, receipts and expenses.

Integration
Fully integrated with Viewpoint Project Management, Job Cost, Accounts Payable, Equipment Management, Inventory and General Ledger modules.

Committed Costs
Updates Job Cost system with original and remaining committed cost, receipts and invoiced quantities/dollars.

Payment Control
Payment control is improved through matching of invoices to the purchase order and/or receiver.

Notes
Extensive notes may be added at the purchase order header or line item levels.